Although the cloud has gained momentum, there are still a large number of companies who have not embraced this revolutionary technology. I just closed on a new home last week. As I was signing a plethora of paperwork, the representative from the title company commented that in 2014, there will be even more documents required to close a loan. She then explained how they are exploring cloud options to accommodate all of the archives they are required to maintain, but that everyone in the company was still unsure of how the cloud actually works. Those of us using the cloud take for granted that very few small businesses have taken the leap and started implementing and utilizing this technology. In most cases, the “fear” of using and learning an entirely new system is intimidating and holds companies back from exploring their options. In reality, cloud services are generally very easy to integrate and learn. This article will discuss cloud advantages in detail and explain why you need to consider the cloud – now.
File Storage
Cloud technologies are perfect for archiving and file storage. Many companies are converting all of their paperwork into digital files and storing them on servers. The more data you have, the more server space you need. Servers also require ongoing maintenance. Why incur the cost of building an on-site infrastructure when you can purchase reliable, maintenance-free cloud storage for much less expense? The cloud allows you to maintain your archives as well as store current files.
Security
Many cloud providers go to great lengths to protect the integrity of your data. Additionally, storing data off-site keeps your data safe in the event of a fire or some other natural disaster.
Pricing
The beauty of the cloud is you only pay for the storage you need, and you generally can increase or decrease your plan as needed. Right now, cloud providers are offering very affordable options. However, as more businesses “get on board”, there is a good chance pricing will go up to accommodate the increase in demand. If you choose a provider that allows you to lock your rate, definitely consider it!
Remote Access
One of the most beneficial features of the cloud is being able to access your data from anywhere at any time from any Wi-Fi enabled device. This is especially beneficial for staff that is continually on the go or work from home.
As with any service, you must research cloud providers thoroughly. Don’t be afraid to ask questions such as:
“Can you describe, in detail, how you protect my data?”
“Do you have any references I can contact?”
“Where are your servers located?”
“Do I have to make a long term commitment?”
“Do you provide training on how to use your services?”
“If I later choose to utilize another cloud services provider, how will my data be migrated over?”
It may take some time to find the right provider, but doing so will save you a lot of headaches in the long run. This is especially true in the case of data loss, which can devastate your business. Exploring your cloud options now will put in in a better position for the future. Good luck!
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Gina Smith writes freelance articles for magazines, online outlets and publications on behalf of a number of companies, including http://spanning.com. Smith covers the latest topics in the business, golf, tourism, technology and entertainment industries.
